HR & Admin Officer at Halisi Family Hospital

Role Summary:

The incumbent supports the Operations Manager in efficiently managing human resources and ensuring the smooth execution of administrative functions.

Key Duties and Responsibilities:

1. Administrative Support:
   • Perform, coordinate, and oversee various administrative tasks to manage the Operations Manager’s workload, enhance efficiency, and execute business plans.
2. Recruitment and Selection:
   • Develop and manage job adverts, assist in shortlisting candidates, schedule and participate in interviews, and oversee the hiring process.
3. Employee Onboarding:
   • Assist new employees with contracting, coordinate the orientation program with the hiring unit, and ensure their seamless integration into the company.
4. Employee Relations:
   • Address inquiries regarding HR policies and procedures, handle staff concerns, coordinate staff engagement programs, and record staff feedback for continuous improvement.
5. Leave Management:
   • Track staff attendance, process leave applications, maintain leave records, and update staff on leave balances.
6. Performance Management:
   • Assist staff with performance evaluation processes, provide feedback, and maintain performance records.
7. Training and Development:
   • Coordinate and schedule staff learning and development programs and maintain training records.
8. Policy Development and Implementation:
   • Assist in developing and implementing HR policies and procedures, ensuring compliance with legal requirements and best practices.
9. Payroll and Benefits Administration:
   • Assist with payroll processing, maintain related employee records, and manage employee benefits programs.
10. Records Management:
    • Maintain accurate and complete HR and employee records, ensuring safety and confidentiality.
11. Facility Licensing and Insurance:
    • Establish and maintain a record of all required facility licenses and insurance policies, coordinating timely renewal processes.
12. General Administrative Tasks:
    • Manage office supplies, coordinate travel arrangements, and organize company events.
13. Reporting:
    • Prepare and submit dynamic reports to the Supervisor.
14. Additional Duties:
    • Perform any other duties as assigned by the Supervisor.

Competencies Required:

• Knowledge of best HR practices, approaches, policies, and procedures.
• Familiarity with Kenyan Labor Laws.
• High ethical standards, integrity, and confidentiality.
• Exceptional communication skills (listening, oral, and written).
• Strong team player with excellent interpersonal skills.
• Effective leadership skills.
• Attention to detail.
• Highly organized with good time management.
• Adaptable and flexible, able to work with minimal supervision.
• Strong negotiation and persuasion skills.
• Problem-solving and conflict resolution skills.
• Business awareness and knowledge of current industry trends.

Requirements:

• Degree in Human Resource Management or Business Administration.
• Certified Human Resource Professional (CHRP) qualification is an added advantage.
• Minimum of three (3) years’ HR experience; health sector experience preferred.
• Member of the Institute of Human Resources Management (IHRM) with a valid practicing license.
• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint, and Outlook) and the Internet.

Method of Application:

Interested applicants meeting the requirements should email the following documents to halisifamilyhospital@gmail.com by 5:00 pm on or before December 22, 2023:

1. One-page cover letter addressed to Human Resources, detailing how your skills and experience meet the job specifications. Indicate your current and expected remuneration.
2. Detailed Curriculum Vitae, including the names and contacts of three professional references.
3. Copies of testimonials, certificates, and any other supporting documents.

Only shortlisted candidates will be contacted.