Administrative Assistant at Jhpiego

  • Full Time
  • Nairobi


Administrative Assistant  Responsibilities:

Front Office Management:

  • Manage the front office, including making hotel bookings for visiting guests and processing their invoices.
  • Welcome Jhpiego guests and handle phone calls.
  • Receive and distribute mails as required.
  • Track and update the GSR/Invoice Tracker.
  • Process all Jhpiego invoices and raise Admin related GSRs.
  • Validate parking for staff.
  • Provide relief for the Operations Assistant.
  • Ensure the office is opened and secure.

Asset Inventory:

  • Keep track of inventory in the internal tracking system.
  • Periodically update the inventory system in coordination with the Administration Manager.

Note: All Jhpiego staff members, regardless of their responsibilities, are expected to:

  • Embody the mission and values of Jhpiego.
  • Participate in the business development process.
  • Contribute to knowledge sharing and transfer.
  • Make responsible decisions that result in time and cost containment with clear accountability.
  • Collaborate in multiple teams, adopt a team spirit, take ownership of assigned action items, and provide feedback as needed.
  • Multitask, manage competing priorities, and prioritize to meet program and/or organizational objectives.

Required Qualifications:

  • Bachelor’s degree in Business Administration/Management with 2 years of experience in an NGO setting, or Diploma with a minimum of 3-4 years of relevant procurement experience.
  • Strong problem-solving and decision-making skills.
  • Experience with QBE.
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word, Access).
  • Ability to work well under pressure and prioritize to meet deadlines.
  • High degree of reliability, accuracy, and productivity in working independently.
  • Excellent oral and written communication skills; fluency in English is required.
  • Ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.

Preferred Qualifications:

  • Basic understanding of COVID-19, MCH, HIV/AIDS, RH/FP, and health-related issues, with a global focus.
  • Excellent organizational skills, including multitasking ability.
  • High integrity and ability to maintain confidentiality.
  • Proficiency in both written and spoken English and Kiswahili.


  • Possess a broad range of programmatic, administrative, financial, and computer skills (Word, Excel, PowerPoint, Outlook, Access).
  • Experience in team working and handling multi-cultural staff.
  • Self-motivated, proactive, and positive attitude towards work with minimal supervision.
  • Attention to detail and accuracy in data management, analysis, and reporting.
  • Strong presentation and communication skills, both oral and written.
  • Effective communication, instilling trust and confidence.
  • Experience in managing teams and supervising multi-cultural staff.
  • Willingness to take on additional responsibilities to achieve the organization’s goals/objectives.

    View more jobs here

To apply for this job please visit