Action Against Hunger International Jobs HR/Admin Officer (NGO)

  • Full Time
  • Nairobi

Action Against Hunger International

Summary of position the HR/Admin Officer

  • The HR/Admin Officer is responsible for supporting the development and implementation of HR initiatives and as well as supporting the administration functions at base level.


  • Secures collaboration amongst staff and management on Base level HR policy, practices, approaches and projects.


  • Support the staff on the understanding and compliance of HR policies.
  • Support the development and implementation of HR initiatives at the base level.

Essential job roles:

Maintain updated HR files

  • Creating HR files for all new employees;
  • Ensuring staffs provide all relevant documentation and sign all required HR policies
  • Keep the employees files up-to-date
  • Archive HR files when necessary
  • Ensure up-to- date payroll files

Participate in the HR Administration

  • Managing the staff data base and ensuring its accuracy
  • Leave management for the base
  • Preparing ACF identity cards for new employees at the base
  • Monthly reporting for the base

Participate in the HR projects and in the management of HR issues

  • Following up with supervisors on pending appraisals for the basis.
  • Collecting and compiling and keeping an up-to-date record of all the completed appraisals.
  • Participating in the management of HR project Data analysis.

Participate in the Base Recruitment

  • Collecting Recruitment Request Forms and advertising these through Relief web
  • Participating in HR interviews for lower-level positions at the base
  • Conducting reference checks for selected candidates
  • Managing the HR induction program for new employees at the base

General Administrative Support

  • Updating the Centre’s contact list i.e. telephone, email addresses and skype.
  • Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Coordinate with the Logistics officer on all ground transport for staff.
  • Manage administrative matters for transit staff such as visas, vaccinations etc.
  • Support in Flight booking of the staff when needed
  • Supervise Office and Expats Guest House cook and cleaners.
  • Perform related duties as assigned by your line manager

Supervisory responsibilities

  • Day to day supervision of the cook and cleaner
  • Conduct their performance appraisals and setting of objectives


Required Qualifications

  • Bachelor’s degree in business administration, HR, Economics or related. or diploma with relevant professional experience.
  • At least five (4) years’ experience in a similar role.
  • International NGO experience is an added advantage.

Required Skills & Experience

  • Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
  • Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
  • Confidentiality, accountability, integrity and ability to handle sensitive situations;
  • Fluent in both spoken and written English;
  • Proven competency in the use computer applications;

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